At Colbek we ceaselessly think about removing the potential for stressful scenarios. over the coming months we’re going to showcase and share the technology that can make your professional life more peaceful and prosperous.

First up, Google’s Multi-Factor Authentication. All of our customers on Google can arm themselves with this feature, so read on!

A bog-standard Google account (and most accounts on any system) will depend on two pieces of detail to log in; your username and password. This is fine if you are confident that a) your password is strong and b) your account details will never be compromised. This is hard to guarantee with leaks and database hacks seemingly a regular basis (think recent incidents with TalkTalk and Yahoo leaking millions of account details). If your account details are leaked from one location, hackers and cyber-criminals will obtain these lists and attempt to use them elsewhere in the hope you have a habit of using the same password elsewhere, as far too many people do.

Multi-Factor Authentication, or MFA, takes your account off the easy pickings list. By introducing a mobile phone or security key into the login process, you have a physical defense against account hacks and intrusion attempts using a device that you would normally always have nearby. Nobody can log in to your account without your chosen device, even if they obtain your username and password by other means; That’s a powerful defense against outsiders, but also a valid guard against insiders who may have reason to snoop on internal matters.

How’s it done?

Once you opt in to Multi-Factor Authentication, every 30 days or upon login to an unfamiliar place or computer, Google will request your secondary authentication method. The most common means are to use your mobile phone or a purpose-made security key as pictured in the cover photo at the top of the article. For mobile MFA users, your phone receives a one-time code via text instantly. For security key users, just plug your key into the computer and access is granted.

Does it get in the way?

Not at all! If you are an innocent member of staff and all above board, Google’s MFA will not obstruct and you might be challenged once or twice a month. If you are an anonymous information thief or rogue employee with a thirst for confidential data then it will make your work much, much harder.

Who should use Multi-Factor Authentication?

As a rule, if you or your company would suffer grave consequences as a result of an email account breach or leak, MFA should be on your to-do list.

Does Colbek Systems use Multi-Factor Authentication?

We certainly do; it’s mandatory. With Multi-Factor Authentication applied to our accounts, we can be assured that our Google accounts are robust and secure. Adding a physical safeguard to our cloud-based Google accounts gives us peace of mind that we have done everything we can to avoid the embarrassment and turmoil of an information leak. As per the article title, using MFA means life is a little more peaceful.

I’m convinced – now what?

We’ll always be up for a chat; If you already deal with us then just send us an email or give us a call! If you don’t already deal with us, just contact any time.

Daniel Lee – Colbek Systems Technician

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